Privacy Policy
Last updated: 30 June 2026
Who We Are
EquJobs is a professional network for the equestrian industry, connecting riders, trainers, grooms, stable managers, and equestrian businesses worldwide. When we refer to "EquJobs," "we," "us," or "our" in this policy, we mean the EquJobs platform and its operators. Your privacy is important to us. This policy explains what personal data we collect, why we collect it, how we use it, and what rights you have over it.
Data We Collect
Account & Profile Data
When you create an account, we collect your name, email address, and password. When you build a professional profile, you may also provide your discipline, experience history, references, certifications, country of residence, and a profile photo.
Job & Recruitment Data
If you apply for a role or post a position, we collect information about your application, including cover notes, availability, and salary expectations. Stable and company accounts may upload job descriptions, required qualifications, and contact details.
Usage Data
We collect information about how you use the platform: pages visited, features used, searches conducted, and time spent. This data is used in aggregate to improve the product and is not sold to third parties.
Device & Technical Data
We collect IP addresses, browser type, operating system, and device identifiers to ensure security, prevent fraud, and provide technical support.
How We Use Your Data
- To operate, maintain, and improve the EquJobs platform
- To match professionals with relevant job opportunities and organisations
- To send transactional emails (account confirmation, password reset, application updates)
- To send optional product updates and newsletter communications (you can unsubscribe at any time)
- To detect and prevent fraud, abuse, and security breaches
- To comply with legal obligations
Legal Basis for Processing
We process your data on the following legal bases under GDPR and applicable privacy law: **Contract performance**: processing necessary to deliver the EquJobs service you have agreed to use. **Legitimate interests**: improving our platform, detecting abuse, and communicating product updates, balanced against your rights. **Consent**: for optional marketing communications. You may withdraw consent at any time. **Legal obligation**: where we are required to process data to comply with applicable law.
Data Sharing
We do not sell your personal data. We share data only in the following circumstances: **With other users**: Your professional profile (name, discipline, experience, location) is visible to other EquJobs members as you configure in your privacy settings. Job postings are visible to relevant professionals on the platform. **Service providers**: We use trusted third-party providers for hosting (cloud infrastructure), email delivery, and analytics. These providers process data on our behalf under strict data processing agreements. **Legal requirements**: We may disclose data if required by law, court order, or governmental authority. **Business transfers**: If EquJobs is acquired or merges with another entity, user data may be transferred as part of that transaction. You will be notified in advance.
Data Retention
We retain your personal data for as long as your account is active. If you delete your account, we will remove your personal data within 30 days, except where we are required to retain it for legal purposes (such as tax records or fraud investigations), in which case we retain only the minimum necessary data for the shortest required period. Usage logs are anonymised and retained for up to 24 months for analytics purposes.
Your Rights
- Access: request a copy of the personal data we hold about you
- Correction: update or correct inaccurate data
- Deletion: request that we delete your personal data
- Portability: receive your data in a structured, machine-readable format
- Restriction: request that we limit how we process your data
- Objection: object to processing based on legitimate interests
- Withdraw consent: for any processing based on your consent
To exercise any of these rights, contact us at privacy@equjobs.com. We will respond within 30 days.
Cookies
We use cookies and similar technologies to operate the platform, remember your preferences, and analyse usage. For full details, see our Cookie Policy at equjobs.com/cookies.
Security
We implement industry-standard security measures including encryption in transit (TLS), encryption at rest, access controls, and regular security audits. However, no system is completely secure. If you believe your account has been compromised, contact us immediately at security@equjobs.com.
International Transfers
EquJobs operates globally. Your data may be processed in countries outside your own, including countries within the European Economic Area and the United Kingdom. Where we transfer data outside the EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.
Children
EquJobs is not directed at individuals under the age of 16. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact privacy@equjobs.com and we will delete it promptly.
Changes to This Policy
We may update this Privacy Policy from time to time. When we make material changes, we will notify you by email and update the "Last updated" date below. Continued use of EquJobs after such changes constitutes your acceptance of the updated policy.
Contact
For privacy-related questions or requests: Email: privacy@equjobs.com Website: equjobs.com/contact We aim to respond to all inquiries within 5 business days.